Welcome to the digital age of document imaging
The days of rooms of boxes and file cabinets to store your documents are over. No longer must you search through dozens of containers for hours trying to find a single document. It is the digital age and for document imaging services contact RMS.
Data Imaging Services
RMS offers you the ability to capture, index, migrate, store, and retrieve images and company information digitally:
- Digital Scanning-turning paper documents into digital documents
- Optical Character Recognition-converting images of documents into computer-readable text
- Document Coding-organizing documents by a key element, such as date
- Electronic Data Discovery-gathering and reviewing documents in digital form
- Record Retrieval Services-locating your important documents
Your information, once digitized, is then stored as either a TIFF or PDF file.
We inspect all media for errors before it is released as the final document as well as quality check all document imaging and indexing we do. We erase blank images, plus we despeckle, deskew, and appropriately rotate all images to make sure they appear as they should. We also offer on-demand document scanning and capture. This is used to scan documents that are live as opposed to documents that are in storage already.
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Document Imaging Benefits
Going through the process of data imaging and scanning has a host of benefits for any business that is interested.
1. No more paper
Electronic copies of these documents eliminates the need for paper documents. This is good for organizations that must maintain a large number of documents but those documents are infrequently accessed. It’s easier to store them and, when the time to access them is needed, much simpler to manage.
2. Save space
Another benefit is the space savings you’ll see. Rather than having a whole room dedicated to the storage of documents, now you can managed in electronic devices. You also eliminate the use of an off-site storage unit for your documents. This can also help safeguard the loss due to a natural disaster; the electronic file is easier to copy and put in different spaces, so losing the document is less likely.
3. Cost effective
Most of all, data imaging is a great cost-saving measure. By using RMS for your data imaging, you don’t need to hire new employees for the sake of storage and archiving your documents or rent a facility for storage. Plus, being late on compliance with current laws can be very costly. Data imaging makes it easier to find these documents, thus making it easier to seek out specific documents and avoid costly fines.